Privacy Policy

This policy is a draft pending review by Silver Stone.

Silver Stone Search & Selection ("Silver Stone", "we", "us") is a search and selection recruitment business based at Perch, Eco Business Centre, Charlotte Avenue, Bicester OX27 8BL. Company number: [TBC]. ICO registration number: [TBC].

We are the data controller for the personal data described in this policy. This policy explains how we collect, use and protect personal data when you use this website or our recruitment services, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Depending on how you interact with us, we may collect:

• Identity and contact details, such as your name, email address, telephone number and location.
• Career information, such as your CV, employment history, qualifications, skills and salary expectations.
• Information you give us in forms, emails, calls or meetings.
• Information about clients and their representatives, such as business contact details and details of vacancies.
• Technical information about your use of this website, such as your IP address, browser type and pages visited, where you consent to cookies that collect it.

We may also obtain information about candidates from publicly available professional sources, such as professional networking sites, and from referees you nominate.

We use personal data to:

• provide our search and selection services to candidates and clients;
• assess your suitability for roles and introduce you to prospective employers with your agreement;
• respond to enquiries and manage our relationship with you;
• send you information about relevant opportunities or services, where you have agreed to this or where the law allows;
• run, secure and improve this website;
• meet our legal and regulatory obligations.

We rely on one or more of the following lawful bases under the UK GDPR:

• Legitimate interests: running a recruitment business and matching candidates with suitable opportunities, where those interests are not overridden by your rights.
• Contract: where processing is needed to take steps at your request or to perform a contract with you.
• Consent: for example for optional cookies or certain marketing. You can withdraw consent at any time.
• Legal obligation: where we must process data to comply with the law, for example right to work checks.

We only share personal data where necessary, for example with:

• prospective employers, when you have agreed to be put forward for a role;
• referees, when you have asked us to contact them;
• service providers who support our business, such as IT, hosting and email providers, under appropriate contractual safeguards;
• professional advisers, regulators or law enforcement where required by law.

We do not sell your personal data.

Because we recruit in the UK and internationally, including Europe, the USA and the Middle East, your data may be transferred outside the UK, for example when you apply for a role based abroad. Where this happens we make sure an appropriate safeguard is in place, such as an adequacy decision or the International Data Transfer Agreement, or we rely on another lawful transfer mechanism.

We keep personal data only for as long as necessary for the purposes described in this policy, including to meet legal, accounting or reporting requirements. Our retention periods are [TBC]. When data is no longer needed we delete or anonymise it securely.

Under data protection law you have the right to:

• access the personal data we hold about you;
• ask us to correct inaccurate or incomplete data;
• ask us to erase your data in certain circumstances;
• ask us to restrict processing in certain circumstances;
• object to processing based on legitimate interests, and to direct marketing at any time;
• data portability in certain circumstances;
• withdraw consent where we rely on it.

To exercise any of these rights, contact us using the details below. We will respond within one month.

We use appropriate technical and organisational measures to protect personal data against loss, misuse and unauthorised access. Access is limited to people who need it to do their job.

This website uses cookies. Please see our Cookie Policy for details and to manage your preferences.

If you have concerns about how we handle your data, please contact us first so we can try to resolve them. You also have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection, at ico.org.uk.

Silver Stone Search & Selection
Perch, Eco Business Centre, Charlotte Avenue, Bicester OX27 8BL
Email: [TBC]

We may update this policy from time to time. The latest version will always be available on this page, with the date it was last updated.